ASSISTANT PROJECT MANAGER

Company: All Hands and Hearts Smart Response, Inc
Location: Los Angeles
Posted on: March 25, 2025

Job Description:

Diversity is the acknowledgment, promotion and celebration of our differences and similarities. All racial identities, ethnicities, sexes, nationalities, gender identities and expressions, physical and mental abilities, sexual orientations, ages, spiritualities, points of view and socioeconomic statuses can fit in with us. We support individuals from around the world and serve communities affected by disasters with purpose. Response, recovery, resilience and renewal are why we exist. Respect for the value of diversity, inclusion and social justice drives us forward every day. Everyone is welcome.Position PurposeA versatile position within a dynamic nonprofit that provides . The position full-time is responsible for developing and overseeing the response/recovery projects to help impacted communities. Specific project responsibilities are coupled with management opportunities in a fast-paced environment.Reporting Relationships

• Reports to: Project Manager
• Roles reporting to position: 0
• Approximate number of reports: 0Essential Functions
  • Actively seek and establish partnerships with other community organizations to enhance program reach and effectiveness.
  • Assess opportunities that broaden the program's scope by engaging with community partners to identify unmet and long term needs.
  • Collaborate with the Project Manager in conceptualizing creative scopes of work that align with program objectives.
  • Represent All Hands and Hearts in community events, meetings, and other forums to promote program objectives, derive insight and foster collaborative partnerships.
  • Develop strategies for the allocation of funding and the strategic use of resources.
  • Support the Project Manager to develop the project work queue and scope-of-work, milestones, updating timelines and budgets accurately, updating the necessary tracking systems e.g. Salesforce, and supporting volunteer management.
  • Support the Project Manager in the quality control review, including visiting work sites on a regular basis.
  • Support the Project Manager to establish and develop clear work and safety practices for the project and communicate these with site teams.
  • Support the Project Manager in the development, implementation, and review of the Health, Safety and Security procedures for sites, including Risk Assessments.
  • Cover the Project Manager when he/she is on break as well as cover any personnel if necessary.
  • Support the Project Manager and the team in the organization of monthly breaks to have a clear structure and organization of the coverage for the proper functioning of the program.
  • Continuously develop and evaluate the project scope, quality and impact, through a meaningful monitoring and evaluation framework.
  • Support the Project Manager to provide supportive leadership, manage a diverse staff team, volunteers and local contractors, and empower them to carry out their work effectively and efficiently.
  • Collaborate with Volunteer Coordinator and Project Manager to ensure there are sufficient volunteer numbers to meet the needs of the workflow and work queue.
  • Support the Project Manager in compiling program specific fortnightly reports for the organization.Position Requirements
    • Education: Bachelor's Degree or experience in a relevant field.
    • Related Experience: 1+ years managing people experience. All Hands and Hearts experience is preferable, but not required.
    • Special Competencies/Certifications: Good written and oral communication skills (in English) and confident working with Google Workspace, particularly Google Docs and Google Sheets and Microsoft Office. Applicants need to be well organized and have a flexible approach to managing multiple tasks and prioritizing them appropriately. The individual is able to manage a large workload and perform in a fast-paced environment. Familiarity with international humanitarian standards including Sphere and HAP. Must have a valid driver's license.Working Conditions and Physical Demands
      • Constantly works in outdoor adverse weather conditions.
      • Frequently moves items weighing up to 40 lbs on work site or on base.
      • Frequently operates computer.
      • Frequently ascends/descends ladders and scaffolding.
      • Must be able to remain in a stationary position.
      • Frequent travel.
      • Living in communal environment.
      • High stress situations.Compensation & Benefits
        • Typical starting salary is $20 USD/hour, and up to $21 USD/hour for highly qualified candidates who have previous experience in this role.
        • Room & board.
        • Monthly R&R breaks with allowance.
        • Travel to and from program.
        • Medical, vision, and dental insurance plans (US Employees).
        • Flex Spending Account (US Employees).
        • 401K with safe harbor match for U.S. staff (US Employees).All Hands and Hearts is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, Veteran status, age, or any other protected characteristic.
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Keywords: All Hands and Hearts Smart Response, Inc, Los Angeles , ASSISTANT PROJECT MANAGER, Executive , Los Angeles, California