ADMINISTRATIVE SERVICES ANALYST I/II - FACILITIES MANAGEMENT HUMAN RESOURCES DIVISION
Company: Riverside County, CA
Location: Riverside
Posted on: November 19, 2024
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Job Description:
Salary : $56,950.40 - $75,545.60 Annually
Location : Riverside
Job Type: Regular
Job Number: 24-74106-31
Department: Facilities Management
Division: FM-ADMINISTRATION
Opening Date: 11/13/2024
Closing Date: 11/20/2024 11:59 PM Pacific
ABOUT THE POSITION
The County of Riverside Facilities Management is seeking to fill an
Administrative Services Analyst I/II to support the Administration
Human Resources Unit in Riverside.
The Administrative Services Analyst I/II (ASA I/II) will develop
process improvements to advance efficiencies and practices to
improve new hire experience and employee retention, create and
present reports to executive management on a wide range of areas,
and maintain and track mandatory compliance trainings for
department employees.
The position will provide guidance to department employees and all
levels of management on matters relating to benefits, leaves (FMLA,
CFRA, PDL, and Military), retirement, employee relations, and act
as a liaison between County HR and Facilities Management.
Additionally, the ASA I/II will support the recruitment process in
Neogov Online Hiring Center (OHC) by submitting new recruitments,
managing candidate lists, and onboarding.
Competitive candidates will have experience in human resources
personnel management, recruitment, leave management, and employee
relations experience. Those that have onboarding and succession
program management experience are highly preferred. Experience in
Neogov OHC and PeopleSoft HCM is highly desired.
The Facilities Management Department is not offering
telework/telecommute options at this time.
Meet the Team!
Riverside County provides property management and operations
services for county owned and leased facilities throughout the
7,200 square miles of Riverside County and over 14 million square
feet of space. The department is responsible for keeping county
buildings safe, comfortable and productive for both county staff
and the public.
EXAMPLES OF ESSENTIAL DUTIES
ADMINISTRATIVE SERVICES ANALYST I
--- Conduct studies of operational, service, and programmatic
activities including work flow, organizational structure, operating
procedures; develop reports and recommendations for appropriate
action based on the analysis of collected data.
--- Assist in the preparation of budgets and perform cost/benefit
analysis of specific programs; review financial data on an on-going
basis to ensure conformance with established guidelines.
--- Monitor adherence to contract terms.
--- Develop written procedures to clarify or describe standard
practices; design or improve forms to expedite procedures;
coordinate the publication and dissemination of procedures; review
present and pending legislation to determine effect on departmental
operations and programs.
--- Assist in the preparation of grant applications; participate in
various meetings and present and/or gather data to assist
management in making administrative and operational decisions;
prepare a variety of records, reports, and correspondence.
ADMINISTRATIVE SERVICES ANALYST II
--- Plan, coordinate, and conduct studies of operational, service,
and programmatic activities including work flow, organizational
structure, and operating procedures including fiscal operations,
and budget preparation and control.
--- Develop reports and recommendations for appropriate action
based on the analysis of gathered data.
--- Prepare or assist in the preparation and/or review of budgets
by analyzing need for budget items requested to determine whether
or not items are justifiable, based on program objectives and
priorities; review financial data on an on-going basis to ensure
conformance with established guidelines; examine and make
recommendations for the transfer of funds.
--- Recommend and establish contract forms and procedures; monitor
adherence to contract terms.
--- Research availability and applicability of grant funding;
research methods necessary for specific grant proposals; recommend
and monitor procedures for grant implementation.
--- Upon request, develop and recommend policies and procedures;
develop written procedures to clarify or describe standard
practices; design or improve forms to expedite procedures.
--- Coordinate the publication and dissemination of procedures;
review present and pending legislation to determine effect on
departmental operations and programs.
--- Participate in various meetings and present and/or gather data
to assist management in making administrative and operational
decisions.
MINIMUM QUALIFICATIONS
ADMINISTRATIVE SERVICES ANALYST I
$26.04 - $34.27 Hourly
$4,513.17 - $5,939.61 Monthly
$54,158.00 - $71,275.32 Annually
OPTION IEducation: Graduation from an accredited college or
university with a bachelor's degree, preferably with a major in
accounting, business or public administration, finance, or a
closely related field to the assignment.
OPTION II
Experience: Four years of technical or paraprofessional experience,
which included assisting in the development of administrative
systems and procedures, budgetary development and analysis,
financial review and reconciliation, or contract monitoring.
(Completion of undergraduate level courses from an accredited
college or university may substitute for the required experience on
the basis of 30 semester or 45 quarter units equaling one year of
the required experience.)
ADMINISTRATIVE SERVICES ANALYST II
$33.25 - $44.13 Hourly
$5,762.84 - $7,649.51 Monthly
$69,154.05 - $91,794.15 Annually
OPTION IEducation: Graduation from an accredited college or
university with a bachelor's degree, preferably with a major in
accounting, business or public administration, finance, or a
closely related field to the assignment. (Paraprofessional
administrative experience may substitute for the required education
on the basis of one year of full-time experience equaling 30
semester or 45 quarter units of the required education.)
Experience: One year of professional experience in an
administrative capacity.
OPTION IIExperience: One year as an Administrative Services Analyst
I with the County of Riverside.
ALL OPTIONSKnowledge of: Principles of administration,
organization, and management necessary to analyze and evaluate
operations, services, and programs; principles and practices of
fiscal management and/or budgetary control and/or contract
monitoring.
Ability to: Collect and evaluate data; draw conclusions and
formulate recommendations and project consequences of
recommendations; monitor expenditures; interpret legislative and
administrative mandates and regulations; establish and maintain
effective working relationships with those contacted in course of
work; communicate effectively in written and verbal form.
SUPPLEMENTAL INFORMATION
If you have any questions regarding this posting, please contact
Amanda Duarte at duarte
If you are experiencing technical problems, you may contact the
governmentjobs.com applicant support desk Monday through Friday, 6
am to 5 pm Pacific Time at or toll-free 1-855-524-5627.
APPLICATION INFORMATION
Veteran's Preference
The County has a Veterans Preference Policy applicable to new
hires. To qualify, upload a copy of your (or your spouse's)
Member-4 Form DD-214 indicating dates of service, and a copy of
your spouse's letter of disability (if applicable) with your
application. For privacy reasons, it is recommended that you remove
your social security information from the document(s). A Human
Resources Representative will review the materials and determine if
you qualify for veterans' preference. The Veterans Preference
Policy, C-3 is available here:
Reasonable Accommodations
The County of Riverside is committed to providing reasonable
accommodation to applicants as required by the Americans with
Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA).
Qualified individuals with disabilities who need a reasonable
accommodation during the application or selection process should
contact the recruiter for the position noted above. For additional
information and/or to obtain the appropriate form for requesting a
reasonable accommodation, please visit the Disability Access Office
web page located at:
Proof of Education
If using education to qualify or when requested by the recruiter,
upload a copy of any license(s), official/unofficial transcript(s),
degrees, and/or related employment documents to your NeoGov account
at the time of application and before the closing date. Official or
unofficial transcripts will be accepted.
If your education was completed outside of the United States, you
will need to provide a copy of your Foreign Education Equivalency
evaluation from a member of the National Association of Credential
Evaluation Services () or Association of International Credential
Evaluators, Inc. ().
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the
policy of the County of Riverside to provide equal employment
opportunities for all qualified persons. All applicants will be
considered without regard to race, color, religion, sex, national
origin, age, disability, sexual orientation, gender, gender
identity, gender expression, marital status, ancestry, medical
condition (cancer and genetic characteristics), genetic
information, or denial of medical and family care leave, or any
other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of
pre-employment requirements including a criminal background
investigation, which involves fingerprinting. (A felony or
misdemeanor conviction may disqualify the applicant from County
employment). A pre-employment physical examination and background
check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside
employees, except those serving At Will, are subject to the
probationary period provisions as specified in the applicable
Memorandum of Understanding, County Resolution, or Salary
Ordinance. Temporary and Per Diem employees serve at the pleasure
of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring
department may receive priority consideration. Qualified candidates
may be considered for future County vacancies.
Job postings may close without notice based on application volume.
Submit your complete application by the recruitment close date; no
late applications are accepted. Ensure all relevant
experience/education is reflected on your application/resume, as a
failure to demonstrate position requirements may disqualify
applicants. A description of job duties directly copied from the
job classification or job posting will not be considered.
Please read and follow any special application instructions on this
posting. Click the 'Apply' link located on this page to submit your
application. For additional instructions on the application
process, examinations, Veteran's preference, pre-employment
accommodation or other employment questions, please refer to our
web site,
If you are experiencing technical problems, you may contact the
governmentjobs.com applicant support desk Monday through Friday, 6
am to 5 pm Pacific Time at support@governmentjobs.com or toll-free
1-855-524-5627.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical,
dental and visions plan are available to elect. The County provides
a Flexible Benefit Credit contribution as governed by the
applicable SEIU Memorandum of Understanding to contribute towards
the cost of these plans.
Note: Employees on assignment through the Temporary Assignment
Program (TAP) receive different benefits. See the list
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement
Tiers through the California Public Employees' Retirement System
(CalPERS).
A new member is defined as any of the following:
CalPERS refers to all members that do not fit within the definition
of a new member as classic members.
Contribution rates are subject to change based on the County of
Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional
questions regarding retirement formulas can be sent to or by
calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or
within agencies, please contact CalPERS at (888) 225-7377 to
determine which retirement tier would be applicable to you. CalPERS
is governed by the Public Employees' Retirement Law. The Retirement
Law is complex and subject to change. If there's any conflict
between this summary and the law, the law will prevail over this
summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a
choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0
02
I acknowledge that I am required to provide proof of my degree or a
copy of my transcript(s) as verification of educational units
completed prior to the closing date of the job posting. (Official
and unofficial transcripts will be accepted. If your education was
completed outside of the United States, you will need to provide a
copy of your Foreign Education Equivalency evaluation.)
03
What is your highest level of education completed from an
accredited college or university with major coursework in
accounting, business or public administration, finance, or a
closely related field to the assignment?
04
How many years of technical, paraprofessional, or professional
experience do you have in the development of administrative systems
and procedures, budgetary development and analysis, financial
review and reconciliation, or contract monitoring?
05
How many years of working experience do you have with developing
reports and recommendations for operational, service, and
programmatic activities including work flow, organizational
structure, operating procedures?
06
Do you have experience working in NeoGov Online Hiring Center (OHC)
or PeopleSoft HCM?
07
Please explain your experience you have with NeoGov Online Hiring
Center (OHC) and PeopleSoft HCM? (Please note answers will be
compared against resume/application).
08
Do you have experience preforming human resources functions that
includes leave management, employee relations or compliance
training? (include details on application/resume)
09
How many years of experience do you possess in Human Resources
setting in which you worked in a fast-paced environment, managing
multiple assignments, while paying close attention to detail?
10
What is your level of Human Resources experience performing, or
supporting onboarding and new-hire activities?
Required Question
Keywords: Riverside County, CA, Los Angeles , ADMINISTRATIVE SERVICES ANALYST I/II - FACILITIES MANAGEMENT HUMAN RESOURCES DIVISION, Human Resources , Riverside, California
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