Associate, Event Management

Company: RATA TRANSPORTATION LLC
Location: Los Angeles
Posted on: March 27, 2025

Job Description:

LA28 does not provide relocation assistance.The Summer Olympic and Paralympic Games will be hosted in Los Angeles, California in 2028, returning to the United States for the first time in over 30 years. 2028 will be the first time LA hosts the Paralympic Games, creating an opportunity to expand awareness, understanding and inclusion of people with disabilities.LA28, the organizers for the 2028 Olympic and Paralympic Games in Los Angeles, is on a mission to create an unparalleled Games experience for athletes, fans, partners, our community and our people. Our vision is to collectively create what's next through sport, community and the power of our differences.The LA28 organizing committee is an independent, non-profit organization that is privately funded and governed by a board of directors.Associate, Event Management:The Event Management team is responsible for leading the integrated event operational planning at the venue level for all competition and training venues and some major non-competition venues. The Associate, Event Management will be responsible for supporting centralized data management and project management efforts across all competition venues and a subset of non-competition venues.The ideal candidate will be organized and detail-oriented, with strong foundational skills in data management and project coordination. They will focus on supporting the development of key systems and tools for integrated operational planning and supporting project tracking and ensuring tasks are delivered on schedule. Analytical skills and familiarity with dashboards and reporting tools will be essential to help monitor progress and performance. Frequent, clear, and consistent communication with cross-functional venue teams will be key to their role.This position will report to the Director, Event Planning & Integration.Key Responsibilities:Data Management & Analysis

• Manage the collection, organization and distribution of pertinent venue and venue partner-related documents, information and data ensuring up-to-date information is accessible to internal stakeholders
• Maintain accuracy and integrity of internal venue-related data in Games planning data management systems
• Support ad-hoc projects with data analysis to optimize venue operationsSystems & Tools Development
  • Serve as a liaison between operational functions and the technology team to support the development of cross-functional systems and tools
  • Maintain and enhance event management-led platforms for integrated operational planning
  • Manage and maintain platforms for integrated venue communication and information/documentation distribution (SharePoint, Smartsheet)Event Operational Planning
    • Prepare templates, toolkits and other planning assets that support venue teams with executing operational planning, venue site visits, and venue use agreements
    • Coordinate operational planning with venue teams, ensuring alignment on goals, deliverables, timelines, and execution plansProject Coordination & Team Support
      • Provide central support to maintain tracking of risks, issues, decisions, and actions across venue groups
      • Develop, organize, and track comprehensive meeting and project agendas, materials, and follow-ups, proactively monitoring and managing action items
      • Collate and prepare presentation materials for varied audiences, including colleagues, business partners, and senior leaders
      • Provide contract management support by documenting key agreement provisions and contract deliverables
      • Support the team onboarding process as requiredBackground & Qualifications:
        • 2+ years of relevant experience in project coordination, data management, or operational support in a fast-paced environment such as event, sports, or complex organizational setting
        • Ability to use advanced features/functions in Microsoft Excel and PowerPoint, and an ability to adapt rapidly to new organizational tools
        • Working knowledge of project management software (i.e. Smartsheet, Asana, etc.)
        • Proven experience in using data for decision-making, with the ability to identify trends and derive insights
        • Ability to work successfully with varied audiences showcasing strong communication, teamwork, and interpersonal skills
        • Ability to address and resolve conflicts effectively, especially when coordinating across diverse teams with differing priorities
        • Extremely detail-oriented with excellent organizational, operational and program execution skills
        • Well-developed problem-solving skills and ability to work independently, while also knowing when to seek feedback and buy-in
        • Demonstrated ability to prioritize and contribute under pressure, see a project through to completion, and meet tight deadlines
        • Ability to handle sensitive information with discretion
        • Demonstrated commitment to Diversity, Equity, Inclusion, and Belonging (DEIB)
        • Availability to work in-person five days a week in a Los Angeles-based officePreferred Qualifications:
          • Familiarity with data visualization tools (e.g., Power BI, Tableau) to support data analysis and communication with stakeholders.
          • Prior experience in event planning or venue operations to understand unique challenges and requirements for high-stakes events like the Olympics and Paralympics
          • Certification in project management (e.g. CAPM, PMP, Project+)Position Requirements:Education:
            • Bachelor's degree or equivalent work experience
            • Collaborative and flexible approach - Ability to roll with the transitional nature of the organization as it grows, adapting quickly to changing priorities and requirements
            • A committed team player with problem-solving skills, comfortable working cross-functionally with diverse stakeholder groups both internally and externally
            • Confident self-starter - Takes initiative to identify challenges, gathering inputs from key stakeholders, takes action, and resolves challenges proactively
            • Ability to work effectively and independently with experience in defining tasks, seeking feedback, and advancing the work forward with pace
            • Monitor industry trends and stay current with the latest developments to ensure a current and informed understanding of the sports and entertainment landscapes
            • Excitement for the role and opportunity to help shape the future of Los Angeles and the Olympic and Paralympic MovementSubmission Requirements:
              • ResumeThe annual base salary range for this position is $70,000.00 - $75,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law.LA28 is committed to operating fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. We strive to build a team that is diverse, inclusive and encourages qualified candidates of all backgrounds, perspectives, and identities to apply.
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Keywords: RATA TRANSPORTATION LLC, Los Angeles , Associate, Event Management, Executive , Los Angeles, California